Revised by-laws

Hawes School and Home Association


Article I. Name 

The organization shall be known as the Federated Home & School Association, a NJ Nonprofit Corporation, of Ridgewood, NJ also referred to herein as the “Association.”

Article II. Mission and Policies

Section A: The mission of this Association is to:

Provide for closer relationships and increased cooperation among the Ridgewood Public School Home and School Associations.
Enhance the educational opportunities of students served by the Ridgewood Public School District.

Study questions affecting Ridgewood schools, including those referred by parents, teachers, administrators or members of the community, and recommend action concerning such questions.

Section B: The Association is a non-profit corporation incorporated under the laws of the State of New Jersey. It is organized exclusively for charitable and educational purposes. The Association is organized and operated exclusively to foster the education of Ridgewood students. No part of any earnings or revenues of the Association will inure to the benefit of any individual. No substantial part of its activities involves attempting to influence legislation or the outcome of any political campaign. The Association shall be operated so as to qualify as an exempt organization under Section 501(c)(3) of the Internal Revenue Code of 1986 or any successor provisions of law.

Section C: The Association shall be non-sectarian, non-commercial and shall not discriminate on the basis of race or religion. No commercial enterprise or any candidate shall be endorsed by the Association. The name of the Association or its officers in their official capacities shall not be used in connection with a commercial concern, or any political interest, other than the regular activities of the Association. The name of this Association may only be used for the regular activities of the Association.

Section D: No part of the earnings of the Association shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in these By-laws and the Association's articles of incorporation.

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Section E: The Association shall not carry out propaganda, or otherwise attempt to influence legislation, and the Association shall not participate in, or intervene in any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these By-laws, the Association shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of the Association as set forth herein or in its articles of incorporation.

Section F: Any proceeds from Association fundraising efforts shall be used to directly enhance the educational opportunities of students served by Ridgewood Public schools. Distribution of such funds will be voted on by the Membership in accordance with the provisions laid out in Article VI.

Article III. Membership

Membership shall consist of the Officers (as defined in Article IV hereof), the presidents of each Ridgewood Home & School Association, the president of the Learning Services Home & School Association, the Superintendent of Ridgewood Schools, and one representative from the Ridgewood Board of Education. Sitting ex-officio as a non- voting member will be the President of The Foundation. Each member, other than the Superintendent of Schools and the Ridgewood Board of Education representative, shall have the right to vote on any matter presented to the members of the Association for approval. Each such member shall, hereinafter, be referred to as a "Voting Member."

Article IV. Officers

Section A: Officers of this Association shall be a President, 1st Vice President, 2nd Vice President, Secretary/Treasurer and a Member-at-Large.

Section B: The Association shall have an Executive Committee which shall be comprised of the Officers.

Section C: A Nominating Committee shall be formed for the purpose of nominating the Officers. The Nominating Committee shall be comprised of 3 Association members (including a chairperson, but excluding any non-Voting Member) and shall be appointed by the President. The members of this committee shall be considered ineligible for any nomination. The Nominating Committee, after careful consideration, shall prepare a list of nominees which will be presented at the April meeting. All nominees shall be selected from present and/or past Association members. Consent of the nominees must be secured prior to the election. Additional nominations may be submitted in writing within one (1) week after the April meeting. If additional nominations are received, the election will be by written ballot.

The election shall take place at the May meeting. The duties of office shall be assumed at the June meeting. The term of office is one year. Officers may serve on the Executive Committee for no more than three (3) consecutive years. By mutual

agreement with the Nominating Committee, Officers may serve in one position for two (2) consecutive terms of office.

Section D: In the event a vacancy occurs, the office shall be filled by a majority vote of the remaining members of the Executive Committee and confirmed at the next regularly scheduled meeting.

Article V. Duties of Officers

Section A: The President shall:

preside at all meetings of the Association and of the Executive Committee;
be a member ex-officio of all committees except the Nominating Committee;
at their discretion, meet with the Superintendent and/or one representative of the Board of Education monthly to maintain an open line of communication between the HSAs, parents and Ridgewood Public Schools;
perform all duties customarily pertaining to the office.
at their discretion, be a member ex-officio of other organizations as requested

Section B: The 1st Vice President shall:

act as an aide to the President;
meet with the Executive Committee upon notice by the President or a majority of the Officers;
perform the duties of the President in the event the President is unable to do so; organize and coordinate fundraising effort(s) and the Crossing Guard reception held in late spring in cooperation with the 2nd Vice President;
meet with Middle School and High School Home & School Association Presidents to discuss matters of mutual interest.

Section C: The 2nd Vice President shall:

assist the President and 1st Vice President as needed;
meet with the Executive Committee upon notice by the President or a majority of the Officers;
assist the 1st Vice President in fundraising effort(s) and the Crossing Guard reception;
coordinate communication regarding HSA safety issues as needed.
meet with the Elementary Home & School Association Presidents to discuss matters of mutual interest.

Section D: The Secretary/Treasurer shall:

keep minutes of all meetings of the Association;
meet with the Executive Committee upon notice by the President or a majority of the Officers;
conduct correspondence on behalf of the Association as needed;
receive all monies of the Association;
keep an accurate record of receipts and expenditures;

pay out funds only in such a manner as authorized by the Association; coordinate meeting(s) with the HSA Treasurers and the professional Accountant act as liaison to any financial institutions with whom the Association conducts business.

Section E: The Member-At-Large shall:

assist the President on special projects as needed;
meet with the Executive Committee upon notice by the President or a majority of the Officers;
be responsible for procuring and managing issues related to insurance (including Liability, Directors’ and Officers’ insurance) for the Association with the professional insurance carrier;
oversee the coordination between RPS and the HSA produced student directories.

Article VI. Meetings

Section A: Meetings of the members shall be held monthly, September through June. Special meetings may be called by the President or a majority of the Association members. A member of the Association unable to attend an Association meeting may send a substitute from their Executive Board. Such substitute shall have the voting privileges of the member he/she represents.

Section B: For purposes of voting upon any transaction or matter presented to Association members for approval at a meeting and except as otherwise provided by statute or by the Association's articles of incorporation, a quorum shall consist of ten (10) Federated Home & School Association Members, provided that six (6) of the ten (10) are not on the Executive Committee.

Section C: If a quorum is present, the affirmative vote of a majority of Voting Members represented at the meeting shall be the act of the members, unless the vote of a greater or lesser number is required by law or the Association's articles of incorporation.

Section D: Whenever Voting Members are required or permitted to take any action by vote, such action may be taken without a meeting on written consent, setting forth the action so taken, signed by the members entitled to vote thereon.

Article VII. Parliamentary Procedure

The rules contained in Robert’s Rules of Order, Revised shall govern the Association in all cases to which they are applicable and to the extent that they are not inconsistent with these By-laws.

Article VIII. Amendments

These By-laws may be amended by a two-thirds (2/3) majority vote of the Voting Members present at a regular meeting or by a quorum at a special meeting called for that purpose, provided that written notice of the proposed amendment[s] is given 30 calendar days prior to the meeting at which the amending action is proposed to be taken. As an alternative, written notice may be sent to members, and the amendment shall be passed by two-thirds (2/3) majority vote of the Voting Members by returning a ballot within 10 calendar days reply in the affirmative.

Article IX. Dissolution

Upon the dissolution or other termination of the Association, no part of the Association's property shall be distributed to or inure to the benefit of any private individual, including without limitation, any of the members or Officers of the Association, but all such property, subject to the discharge of valid obligations of the Association, shall be distributed for one or more exempt purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such property not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes

The By-Laws of the Association were originally adopted on October 1, 2009, and amended on March 4, 2010, February 2012 and March, 2015. This document, dated November 12, 2015, updates and combines all previous amendments and therefore supersedes all prior versions of the Association's By-Laws. 

Last Updated: 8/10/16